01 / HYBRID AGM
Connect the room
and remote attendees.
Bring the physical meeting and online programme together with onsite cameras, sound, presentations and the agreed remote participation setup.
Will Dylan · AGM & EGM production
Hybrid & virtual AGM in Singapore.
Will Dylan provides hybrid and virtual AGM production in Singapore, bringing together cameras, audio, presentations, remote speakers and webcast delivery. We plan the technical production for AGMs, EGMs and virtual information sessions with your organisers and appointed meeting providers.
Onsite, studio & remote production · Singapore
Venue & webcast
A coordinated production plan
Presenters & shareholders
Clear sound, pictures & meeting cues
Rehearsal & delivery
Preparation before the meeting begins
The right format for your meeting
One agenda.
A connected audience.
Start with your meeting requirements. We build the technical production around the format and participation arrangements approved by your team.
Connect the room
02 / VIRTUAL AGM
Bring the meeting
to the screen.
Produce the online meeting programme using studio or remote presenter feeds, presentations and graphics, around your organisation’s approved participation arrangements.
03 / EGM & VIS
Support the moments
that matter.
Production for extraordinary general meetings and virtual information sessions, with a running order tailored to your agenda.
From our AGM production portfolio
Real meetings.
Experienced production.
Watch an existing AGM portfolio film and explore real event photos, from meeting venues to studio-based panel broadcasts.
Watch AGM project
Featured portfolio film
Olam AGM.
Watch the existing portfolio video for a closer look at this AGM project. The event photos below show other venue and studio production setups from our work.
Watch the project film
Olam AGM
Panel, audience and venue setup
Hybrid meeting setup
Meeting room and presentation screen
Camera coverage
Speaker framing at the meeting table
Studio panel broadcast
A panel programme in the green screen studio
Presenter production
Cameras and teleprompters for panel speakers
Studio meeting space
Studio prepared for speakers and attendees
AGM webcasting services
Keep the meeting clear.
Keep the production coordinated.
We work with your organisers and appointed providers so the live programme follows the meeting’s running order, from the opening address to the final resolution.
Discuss your production brief- Onsite cameras & audioCapture the chair, board, presenters and audience microphones, with coverage planned for the venue and webcast.
- Slides, titles & live switchingPrepare presentation inputs, speaker views, titles and holding slides. Agree the cues for agenda changes, Q&A and resolution stages with your meeting team.
- Remote speaker connectionsTest director and presenter feeds, audio, slides and cues using the devices and connections they will use on meeting day.
- Webcast delivery & recordingDeliver the switched programme to the agreed platform. Confirm recording formats, any separate camera or speaker files, and the handover deadline before the meeting.
Planning your virtual AGM system
The webcast is one part
of the meeting.
Registration, access, shareholder participation and voting need to work together. We coordinate the production with your company secretary and appointed platform or voting providers.
Before the meeting
Access & readiness
Agree registration and identity-check arrangements with the appointed provider. Confirm attendee instructions, speaker checks and who handles access enquiries.
During the meeting
Questions & voting
Rehearse how shareholder questions reach the chair and how voting opens, closes and returns results, with the relevant platform, voting provider, registrar and scrutineer.
After the meeting
Records & handover
Confirm the production recordings and each provider’s attendance or voting reports separately. Agree the handover contact, authorised access and retention period for each item.
Define responsibilities early. Your company secretary and advisers confirm the meeting requirements. Platform, voting and scrutineering services are specified separately in the agreed scope.
From planning to the final handover
Prepared before
the chair takes the floor.
A practical production plan gives speakers, organisers and technicians a shared understanding of what happens next.
01 / Scope
Scope.
Confirm the meeting format, venue, audience, providers and responsibilities.
02 / Rehearse
Rehearse.
Run through speaker handovers, final slides, Q&A, voting cues and the agreed response to connection or audio problems.
03 / Produce
Produce.
Manage cameras, sound, graphics and webcast delivery alongside your meeting team.
04 / Deliver
Deliver.
Provide agreed recordings and production files, with access and retention requirements confirmed.
Planning a studio-based presentation? Explore our virtual production studio in Pasir Panjang alongside the meeting platform and participation arrangements selected by your team.
Start with a useful brief
Help us plan
your AGM or EGM.
- Date, duration & venueInclude setup access, venue connectivity and your rehearsal window.
- Format, audience & speakersShare expected onsite and remote attendance, plus the location of each presenter.
- Platform & appointed providersIdentify the webcast, registration, voting and scrutineering providers, and the main coordination contact.
- Agenda, slides & meeting cuesInclude presentation files, speaker titles, Q&A arrangements and the flow of resolutions and voting.
- Recordings & handoverList required programme or separate recordings, editing, delivery dates, access and retention expectations.
- Production scope & budgetOutline camera coverage, venue AV responsibilities and any backup equipment or connectivity to be quoted.
Before your meeting
Hybrid & virtual AGM
questions, answered.
Clear responsibilities and a rehearsed production help everyone prepare for the meeting.
What is the difference between a hybrid AGM and a virtual AGM?
A hybrid AGM combines a physical meeting with remote participation through a meeting platform. In a fully virtual AGM, participants attend electronically. The appropriate format and participation arrangements should be confirmed by your company secretary and advisers for your organisation.
What do your AGM webcasting services include?
We can scope cameras, audio, presentation integration, branded graphics, live switching, webcast delivery, recording and rehearsals. Remote presenters and coordination with your chosen meeting or voting platform can also be included. Each quotation sets out the production scope and responsibilities.
Do you provide a virtual AGM system or platform?
Our core service is technical production: cameras, sound, presentations, presenter connections and the webcast programme. We coordinate with your selected meeting platform or help discuss a suitable setup. Registration, identity checks, Q&A, voting, platform licences and reports are specified with the relevant providers; they are not automatically included in a production booking.
Can shareholders ask questions and vote remotely?
These functions depend on the approved meeting arrangements and chosen platform. We coordinate production cues for shareholder Q&A and voting with the chair, company secretary, registrar, voting provider and scrutineer as applicable. An ordinary engagement poll should not be treated as a substitute for formal shareholder voting.
Can directors and presenters join from overseas?
Remote participation can be included in the production setup, subject to your approved meeting format. We arrange technical checks for cameras, microphones, internet connections, presentation sharing and cues, and agree a fallback plan for connection problems. Studio-based speakers can use our Singapore virtual production studio as part of the agreed setup.
Can you support an EGM or virtual information session?
Yes. We can provide production and webcast support for extraordinary general meetings and virtual information sessions as well as annual general meetings. We plan the technical setup around the agenda and the participation arrangements approved by your team.
How do you help prepare for technical problems?
We review venue connectivity, speaker connections, audio routing and the run of show before the meeting. Rehearsals and agreed fallback procedures help the chair and production team respond to a disruption. Any additional backup connectivity or equipment is included according to the agreed scope.
What should be checked during an AGM rehearsal?
Use the planned venue and speaker connections to test microphones, camera framing, presentation files and webcast sound. Walk through the chair’s opening, speaker handovers, shareholder Q&A and voting cues with the appointed providers. Confirm who makes each cue and what the meeting team will do if a connection or audio source fails.
What recordings and reports can we receive after the meeting?
Agree the production recording, editing, file formats and delivery deadline before the event. Request separate camera or presenter recordings in advance, as availability depends on the setup and platform. Attendance, registration, voting and scrutineering reports come from the relevant appointed providers. Confirm who supplies each file, who may access it and the retention arrangements.
Who confirms the meeting’s legal and regulatory requirements?
Your company secretary and professional advisers should confirm the permitted format, notice, participation, quorum, proxy, voting and record requirements, including applicable listing rules. Will Dylan provides the agreed technical production support; booking a webcast does not by itself establish meeting compliance.
How much does a hybrid AGM in Singapore cost?
The cost depends on the venue, duration, cameras, crew, remote speakers, rehearsal time, platform requirements and recording deliverables. Compare quotations by the agreed setup and rehearsal hours, venue AV and webcast scope, named provider responsibilities, backup arrangements and handover files. Send your meeting brief and budget range so we can prepare a suitable quotation.
Let’s plan your next AGM.
Share your meeting date, venue and participation requirements. We’ll help you put the production plan together.